PMSL/HR &Admn./ |
These Code of Conduct will come into force from 1.4.2005 and shall apply to all the employees of Planetcast Media Services Limited and its subsidiary companies.
The Company may formulate such rules & regulations and post such notices as it may from time to time consider necessary for the running of its establishments in confirmity with these Code of Conduct. These rules, regulation or notices may apply to the whole and every employee shall obey the Rules & Regulation come within the scope of this Code of Conduct.
Notices required to be displayed under these code of conduct shall be circulated in English language through Email / Notice Board / Company website.
These Code of Conduct may be amended or modified from time to time according to the need / requirement.
A permanent employee is one who is employed on a job of permanent nature for a period of atleast 6 months or who has satisfactorily put in 6 months continuous service in a permanent post as a probationer.
A probationer means a person who is provisionally employed to fill a vacancy in a permanent post for a period not exceeding 6 months and who has not completed his probationary period provided that the period or probation may be extended by the Management beyond the original period.
Company is providing the facility of Medical Examination to all its employees as per their grade.
Every employee will be issued an Identity Card bearing relevant particulars concerning himself pertaining to his employment.
Every employee who has been issued Identity Card must display the same while on duty or in office premises and shall produce the same on demand to any officer/employee so authorized by the competent authority.
An employee who loses his identity card must report the loss immediately to the Administration Department.
The initial issue of the Identity Card shall be free of charge. If the identity card is lost by the employee, he shall be liable to pay to the company a sum of Rs.40/- for the issue of the duplicate card. In case, identity card becomes indecipherable due to normal wear & tear, the Administration Department will replace it without any charge.
All employees working in the organization shall enter and leave the workplace only through the authorized places / routes / gates. Every employee may also be subject to search before entering or leaving the workplace by an employee / security guard of the company authorized for this purpose by the competent authority.
Female employee may be searched by a female employee / female security guard authorized by the competent authority for this purpose.
As per Company Policy / work requirement.
As per Company Policy / work requirement.
As per Company Policy & appointment terms.
As per Company Policy.
As per Company Policy.
As per Company Policy work requirement / duty roasters.
No employee shall take any paper, books, drawings, photographs, instruments, apparatus, documents in any form (soft copy / hard copy) or any other property belongs to the company out of the office premises except with the written permission of his immediate reporting manager / Administration Department nor shall be in any way pass or cause to be passed or disclose or cause to be disclosed any information or matter concerning execution of work, trade secrets and confidential documents of the establishment to any unauthorized person, company or corporation without the written permission of the Company.
Employees may be transferred due to the exigencies of the work from one station to another, from one location to another or from one department to another within the company or its subsidiaries provided that the grade, pay and other conditions of services including continuity of the services of the employer are not adversely affected by such transfer.
As per appointment terms.
Company has been providing the Group Mediclaim Insurance to all its employees as per their grade, Medical Aid is being covered in all such cases.
Without prejudice, to the general meaning of the term, 'misconduct', it shall be deemed to include the following:
Minor Penalty: where an employee is charged with a misconduct, which may lead to imposition of a minor penalty, he shall be informed in writing of the allegations made against him and shall be given an opportunity to explain his conduct within 48 hours. His explanation, if any, shall be considered before imposing a minor penalty by the Administration Department. Provided, however, that where a workman denies the charges alleged against him, no punishment shall be imposed upon unless a domestic enquiry has been conducted.
Major Penalty: where an employee is charged with a misconduct, which may lead to the imposition of a major penalty, he shall be informed in writing of the allegations against him and shall be given an opportunity to explain his conduct within a period of 7 days. On receipt of a employee's explanation if it is decided to proceed further an enquiry shall be held. Such enquiry will be conducted by an officer other than the officer who has either reported the alleged misconduct or issued the charge-sheet. Upon enquiry, the employee concerned shall be afforded reasonable opportunity of explaining and defending his conduct with the assistance of the fellow employee. Where such enquiry relates to the alleged misconduct of several employees, the enquiry may be held for all the employees together.
Where a disciplinary proceedings against an employee is contemplated or is pending or where criminal proceedings against him in respect of any offence are under investigation or trial and the employer is satisfied that it is necessary or desirable to place an employee under suspension, he may, by an order in writing, suspend him with effect from such date as may be specified in the order. A statement setting out in detail the reason for such suspension shall be supplied to the workmen within a week from the date of suspension.
During the period of his suspension, an employee shall not enter the office premises except with the permission of the Management, nor shall he leave station without the permission of the Management.
Where an employee has been convicted for a criminal offence in a Court of Law or where the Management is satisfied, of reasons to be recorded in writing, that it is inexpedient or against the interest of security to continue to employ him, an employee may be removed or discharged from services without following the procedure laid down in Code of Conduct No. 22. (mentioned above)
The following penalties may, for good and sufficient reasons and as hereinafter provided, be imposed on a workman for misconduct, viz -
Minor Penalties:-
Major Penalties:-
As per Appointment terms.
Every employee is entitled to a service certificate, specifying the nature of work, designation and the period of employment (including the days, months & years) at the time of discharge, termination or resignation from the services and the management shall supply the same within 30 days of the receipt of application from the concerned ex-employee.
As per appointment terms.
A copy of these Code of Conduct may be circulated through company's email to all its employees or make available at the company's website.
PLANETCAST MEDIA SERVICES LIMITED ANTI-CORRUPTION, ANTI-MONEY LAUNDERING AND ECONOMIC SANCTIONS COMPLIANCE POLICY
For more Information about the Compliance Policy click here.
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FRAUD RISK POLICY
OVERVIEW :
Planetcast Media Services Limited (‘PMSL’ or ‘the Company’) Fraud Risk Policy outlines the principles and framework implemented to ensure PMSL is able to minimise the risk of fraud occurring across the organisation. As a market operator and provider of media related services PMSL is subject to the risk of fraud occurring, either internally or involving external parties, and requires strong fraud prevention and detection procedures.
The PMSL Fraud Control Framework consists of the following elements:
Fraud Risk Identification : The identification and assessment of specific fraud risks which are applicable to various business units within PMSL.
Fraud Mitigation : Both preventative and detective fraud control measures are implemented to reduce the risk of fraud occurrence and to allow for prompt identification of incidents if they occur. Fraud awareness training is provided to PMSL staff focussing on task diligence and concern escalation with references to the PMSL Code of Conduct and PMSL Whistle blower Policy.
Fraud Incident Response : Includes investigation responsibilities, remedies and reporting requirements for fraud incidents that do occur. It is envisaged that initial investigations into alleged or potential frauds would be conducted by a Fraud Response Team.
Fraud Assessment : An annual fraud assessment is conducted by Internal Auditor and Management to identify and document key fraud risks and associated mitigations. In addition, fraud is considered in the majority of the audits performed by Internal Audit. Business units self-assess their fraud risks as part of their risk profiling activities.
Overall, the PMSL Fraud Control Framework is a combination of embedded fraud controls and general staff awareness supported by regular business unit and independent fraud risk assessment. On-going execution of this framework is expected to minimise the occurrence and impacts of fraud across PMSL.
INTRODUCTION :
Fraud involves dishonestly obtaining an advantage through the intentional misrepresentation, deception, or concealment of information. General examples of fraud potentially manifesting at PMSL, whether from within the organisation itself or from an external source, include:
Some of the factors identified that can increase the risk of fraud in the PMSL include:
OBJECTIVES AND PRINCIPLES :
Objectives
The objectives of the PMSL Fraud Control Framework are to:
PRINCIPLES :
The key principles governing the PMSL Fraud Control Framework and application are:
SCOPE :
The PMSL Fraud Control Framework applies to any activities potentially subject to fraud, or suspected fraud, involving employees, consultants, vendors or contractors and/ or any other parties having a corporate relationship with PMSL in any of its locations
ROLES AND RESPONSIBILITIES :
Audit Committee :
Audit Committee is responsible to overview the fraud investigation, remediation and disciplinary action.
PMSL Staff:
PMSL staff are required to:
POLICY STATEMENTS :
Identification and analysis
Fraud risks can arise from a number of areas within the PMSL. Examples include:
MITIGATING FRAUD CONTROLS :
Control procedures to mitigate the risk of fraud can either be preventative or detective, or both, in nature. Examples of each include:
Preventative :
Detective :
These controls are either purposely implemented to prevent fraud or by their nature indirectly reduce the risk of fraud. The overall control environment and staff fraud awareness also contribute to fraud reduction:
Primary Fraud Controls :
These are controls which are specifically designed to reduce the risk of fraud occurring and usually operate ‘nearby’ to physical assets. Segregation of duties between specific functions, the requirement for dual transaction authorising signatories and input/checker transaction approval procedures are examples of primary fraud controls.
Secondary Fraud Controls :
These are controls which have primary objectives of accuracy, validity and completeness, but their presence acts to deter or detect fraud. Examples include bank and system reconciliations, and supervisory reviews.
Overall Control Environment :
Commonly referred to as the ‘tone at the top’, the overall control environment sets the tone of the organisation and manifests itself in the PMSL organisational culture and the ethics, integrity and competence of the people within the group. It is influenced by management’s operating style and philosophy, the way management assigns responsibility and authority, the way the organisation structures and develops its people and the attention and direction provided by the Board. The control environment is represented at the PMSL through a number of tangible and intangible mechanisms, including:
Fraud Awareness :
A common way in which internal fraud is detected is by observation and reporting by workplace colleagues of the perpetrator(s). Similarly, a likely way for externally instigated fraud to be detected is by an employee of the victim organisation. It is therefore important that PMSL staff have a general awareness of fraud and the appropriate response to be adopted if this type of activity is detected or suspected. Accordingly, PMSL staff are provided general fraud awareness training.
Complementary to this, PMSL senior management play an important role in demonstrating the organisation’s commitment to fraud control, including supporting a culture of fraud awareness and vigilance amongst staf
Fraud controls are required to be effectively designed and implemented; however, it should be noted that any system of fraud risk management and internal control is designed to provide reasonable assurance that fraud will not eventuate. Although clearly desired, it does not guarantee that fraud will not occur; rather, its objective is to reduce the risk of fraud to an acceptable level.
FRAUD INCIDENT RESPONSE :
Detection and Escalation :
A key aim of the framework is the early detection and escalation of fraud incidents within the organisation. A culture of fraud awareness and openness in relation to fraud reporting should be encouraged. Clear channels of escalation through senior management are defined and, if applicable, the staff member(s) reporting the incident will be afforded protection as outlined in the PMSL Whistle blower Policy.
Investigation :
Upon notification of a fraud event, Audit Committee will form a Fraud Response Team (FRT) with at least 3 members including Company Secretary. Actions of the FRT are to:
Disciplinary Action :
The commitment of a fraudulent act and breach of internal policy is viewed seriously by PMSL and involved staff will be subject to disciplinary action.
It should be noted that fraud incidents often result in what may appear to be a disproportionate organisational response in terms of management attention, time and resource. The reasons for such extensive responses to fraud incidents include:
FRAUD ASSESSMENT :
Internal Audit :
Internal Auditor conducts two types of fraud review and assessment activities:
Management Assessment :
Management is responsible for periodic risk assessment covering all risk exposures for PMSL. Assessment will cover arrangements for the identification, mitigation and possible elimination of fraud-related risks. This management assessment will form part of Management responsibility in Director’s report of the company.
Relationship to other Documents :
This policy should be considered with reference to the following underlying policies and guides:
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SEXUAL HARASSMENT POLICY
OBJECTIVE AND PURPOSE:
Every person associated with Planetcast Media Services Limited and its Indian subsidiary ("Company") has a right to work in a harassment-free and respectful environment.
The Company is committed to address inappropriate behaviour, including harassment, by or towards its employees.
Employees responsible for conduct which can be construed as harassment, sexual harassment or abuse of authority will be subject to appropriate administrative or disciplinary measures.
Measures to deal with inappropriate behaviour (including harassment) will be based on the principles of natural justice including fairness, impartiality, sensitivity and respect.
Everyone who works with the Company has a responsibility to contribute towards a respectful work environment by upholding the highest standards of conduct and applying necessary confidentiality measures.
The Company will ensure that adequate resources are available to promote a positive work environment and to prevent inappropriate behaviour at the workplace.
The Company shall provide appropriate mechanisms to prevent or deal with retaliation related to the reporting of allegations of harassment.
SCOPE OF POLICY:
This policy applies to all employees of the Company like regular, temporary, ad hoc, daily wagers, contractual staff, vendors, intern, clients, consultants, trainees, probationers, apprentices, contract labour and also all visitors to the Company (hereinafter referred to as the ‘Employees’).
Female Employees of the Company can be the victim or offender. Any complaints about harassment shall be addressed under this policy.
INTERPRETATION AND DEFINITIONS:
Interpretation:
In this Policy, unless contrary to the context requires otherwise, the following rules of interpretation shall apply:
DEFINITIONS:
In this Agreement, unless repugnant to the context, the following terms shall have the following meanings:
"Abuse of Authority": shall mean and include the improper use of a position of influence, power or authority by an individual against another employee or group of employee including but not limited to the misuse of influence, power or authority to negatively influence the career or employment conditions (including - but not limited to - appointment, assignment, contract renewal, performance evaluation or promotion) of another;
"Aggrieved Woman/Victim": shall mean and include any female Employee of the Company, visitor(s) to the Company, contract labor or a person interacting with the said person(s) and who has been a victim of Sexual Harassment;
"Alleged Offender/perpetrator": shall mean and include the person against whom a complaint has been filed alleging sexual harassment;
"Committee": shall have the meaning assigned to it in Article 5.1;
"Sexual Harassment": shall include any one or more of the following unwelcome acts or behaviors, gesture, sign, whether directly or by implication namely:-
The following circumstances, among other circumstances, if it occurs or is present in relation to or connected with any act or behavior of sexual harassment may amount to sexual harassment.
This term and act of “harassment” includes but is not restricted to unwelcome behaviour whether through visual displays, verbal, non-verbal, physical or other conduct making a person submit to requests, favours, threats or demands that alter or threaten to alter the terms of employment and interfere with work conditions.
By way of illustration, Sexual Harassment includes and means:
Any unwelcome sexual advance, request for sexual favour, verbal or physical conduct or gesture of a sexual nature, or any other behaviour of a sexual nature that is unwelcomed by the Aggrieved Woman receiving it and has caused the person to feel violated, insulted, and being in an unbearable hostile environment. Sexual harassment may occur when it interferes with work viz. is made a condition of employment or creates an intimidating, hostile or offensive environment. It can include a one-off incident or a series of incidents. Sexual harassment may be deliberate, unsolicited and coercive.
Sexual harassment may also occur outside the workplace and/or outside working hours.
" Workplace " or " at work ": shall mean and include the actual working place of the employees in the sense of the physical space in which paid work may be performed as per the prescribed duty hours and includes any place visited by the employee arising out of or during course of employment which shall also include inter alia office parties, work-related social functions, phone calls, sending messages through cellular phones or email from home even on an off day, or other contacts outside office hours and work-related interactions. Thus, it is not the physical workplace that would govern, but the access, that a perpetrator had to the recipient of sexually harassing behavior by virtue of a job situation or relation that is relevant;
"Quid pro quo ": means “this for that”
SEXUAL HARASSMENT AND ITS PREVENTION :
Prevention and Reporting of Sexual Harassment at Workplace:
The Company is committed to prevent and prohibit all and any acts of discrimination and harassment, including sexual harassment, in order to ensure a safe and healthy work environment, accordingly the following duties are prescribed for the respective:
ROLE OF EMPLOYEES:
All the Employees must:
ROLE OF MANAGERS AND SUPERVISORS:
Managers and supervisors must at all times:
Managers or supervisors at any level have a personal responsibility to communicate and/or properly address any known act of harassment, sexual harassment or abuse of authority. Failure to do so may result in appropriate administrative or disciplinary action.
ROLE OF THE COMPANY:
INTERNAL COMPLAINTS COMMITTEE
The company has constituted the following committee(s) for the redressal of all sexual harassment complaints, known as the Internal Complaints Committee ( " Committee " ) at
FILING OF COMPLAINT :
If any Employee believe that she has been harassed in any manner, she may submit a complaint to her own supervisor or any other supervisor or any of the Human Resources Manager of the Company within reasonable time of the occurrence of any untoward incident. Alternatively, she can also report their complaint to the internal committee responsible for addressing grievances against sexual harassment at shwetar@planetc.net.
Procedure for filing the Complaint:
Provided that, in case the complaint prima-facie discloses an offence punishable under the applicable criminal law(s) of the land, the Committee shall forward the same to the police for registration of the case.
Further, the Aggrieved Woman for the purpose of substantiating it’s case, is advised to keep record:
Procedure to be adopted by the Committee:
Conciliation :
The Aggrieved Woman may also choose to resort to Conciliation. On the request made by the Aggrieved Woman, before initiating the inquiry, the Committee will take steps to settle the matter through conciliation.
No monetary consideration shall be paid for conciliation to the Aggrieved Woman.
The Committee shall record the settlement and forward it to the Company to take action. The Committee will provide copies of the settlement to the Aggrieved Woman and Alleged Offender and no further inquiry shall be conducted. The settlement terms shall be duly implemented or else enquiry will need to be initiated.
False Accusation :
Where the Committee arrives at a conclusion that the allegation against the Alleged Offender is malicious or the Aggrieved Woman making the complaint has made the complaint knowing it to be false or the person making the complaint has produced any forged or misleading document, it may recommend to the Company to take suitable action viz. written apology, warning, reprimand or censure, withholding of promotion, withholding of pay rise or increments, terminating the perpetuator from service or undergoing a counseling session or carrying out community service.
Compensation :
n respect of any compensation payable by the Alleged Offender to the Aggrieved Woman, the Committee shall, while determining such compensation have regard to the following:
Confidentiality :
The Aggrieved Woman, Alleged Offender, the Company and any other person having the knowledge of the contents of the complaint filed, identity and address of the Aggrieved Woman, Alleged Offender, witnesses, any information relating to the conciliation or inquiry proceeding, recommendations of the Committee, or any other information relating in relation thereto, shall not be communicate or make known to the public, press or media or to the other Employees of the Company.
Any violation shall be treated as misconduct under the applicable rules of service in the Company.
Right to appeal :
Any person aggrieved from the recommendations of the Committee may prefer an appeal to the court or tribunal as provided under the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act 2013, within a period of 90 (ninety) days of the recommendations, in accordance with the manner as may be prescribed, without prejudice to provisions contained in any other law for the time being in force
General :
Complaint by a Male Employee who has been a victim of Sexual Harassment:
In the event of any male Employee being aggrieved by any act of Sexual Harassment, the provisions of this Policy shall apply mutatis mutandis to the complaint made by such male employee.
Savings :
In case of any dispute, repugnancy or any conflict with the applicable laws including the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act 2013 or the rules made thereunder, the provisions of such applicable law [including the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act 2013] shall prevail over this Policy.
EXAMPLES OF SEXUAL HARASSMENT: :
Some behavior may be so extreme - such as sexual assault - that it constitutes sexual harassment even if the behavior occurs only once.
Depending on the circumstances, each of the following kinds of behavior may be sexual harassment:
DISCLAIMER :
The Company reserves the right to alter, append or withdraw this Policy either in part or in full based on management’s discretion.
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WHISTLE BLOWER POLICY
PREFACE :
DEFINITIONS :
The definitions of some of the key terms used in this Policy are given below.
SCOPE :
ELIGIBILITY :
DISQUALIFICATIONS :
PROCEDURE :
INVESTIGATION :
PROTECTION :
INVESTIGATORS :
DECISION :
If an investigation leads the Chairman of Audit Committee/ Company Secretary to conclude that an improper or unethical act has been committed, the Chairman of Audit Committee/ Company Secretary shall recommend to the management of the Company to take such disciplinary or corrective action as the Chairman of Audit Committee/ Company Secretary may deem fit. It is clarified that any disciplinary or corrective action initiated against the Subject as a result of the findings of an investigation pursuant to this Policy shall adhere to the applicable personnel or staff conduct and disciplinary procedures.
REPORTING :
The Investigator shall submit a report to the Chairman of Audit Committee/ Company Secretary on a regular basis about all Protected Disclosures referred to him/her since the last report together with the results of investigations, if any.
RETENTION OF DOCUMENTS: :
All Protected Disclosures in writing or documented along with the results of investigation relating thereto shall be retained by the Company for a minimum period of five years.
AMENDMENT :
The Company reserves its right to amend or modify this Policy in whole or in part, at any time without assigning any reason whatsoever. However, no such amendment or modification will be binding on the Employees unless the same is notified to the Employees in writing.
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REFERRAL POLICY
To value, encourage and recognize in-house references in the Company’s recruitment process for getting the best talent in the respective fields.
Purpose :
Planetcast places great importance on the referrals because we trust that our employees know and would recommend what’s best suited for our company.
Planetcast is an equal opportunity employer and does not discriminate against protected characteristics.
All the candidates would be given the same consideration and would pass through our established procedures.
Scope / Eligibility :
The Employee Referral Policy applies to all our Regular / Confirmed employees who have completed 6 months on Company rolls, except:
Who can be referred ?
Employees can refer any of their
who, in their opinion are very competent professionally and can be a good part of the Planetcast family.
Cannot be referred :
Employee Referral Process :
Employee referral bonus
Referral bonus amount would be based on the grade of the selected candidate.
Grades | Referral Bonus |
S-1 to S-3 | Rs.5,000/- |
M-0 to M-2 | Rs.10,000/- |
M-3 to M-5 | Rs.15,000/- |
Associated terms and conditions:
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OWN YOUR LAP - TOP / DESK TOP SCHEME
Purpose :
To enable company executives perform their duties and responsibilities more efficiently and respectfully.
Eligibility :
Employees in grade M-4 and above, who have been in confirmed service of 2 (Two) years and more in the company, will be eligible for obtaining a lap top / desk top under this scheme as follows:
Grade | Existing Amount UP TO |
M-4 | Lap Top costing upto Rs. 70,000/- |
M-5 | Lap Top costing upto Rs. 1,00,000/- |
M-6 & M-7 | Lap Top costing upto Rs. 1,25,000/- |
M-8 onwards | Actual cost of Lap Top. |
Procedure :
Once an eligible employee opts to own a lap top / desk top, the same will be purchased in the name of company. Employee concerned will make a contribution of 25% of the cost of lap top / desk top, half of which will be refundable after completion of full tenure of the same i.e. 36 months. The lap top / desk top will be issued to the employee concerned for his use.
Employee will also submit UDCs towards depreciation of the Laptop / Computer for each financial year / part of the year ending March 31st, which shall be returned back to him / her after the end of the respective financial year.
An employee will be eligible to avail this facility once in 4 years, provided there is no outstanding against the employee on this account.
Example :
Cost of lap top | Rs. 1,00,000/- |
25% to be deposited by the employee | Rs. 25,000/- |
Balance (Investment by company) | Rs. 75,000/- |
Written Down Value after 4 years. (depreciation @ 25%) | Rs. 0/- |
The revised scheme will be operative with effect from 01-04-2014.
Disclaimer :
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Application Form
M/s. Planetcast __________________ Ltd.,
C-34,Electonic City, Sector-62,
NOIDA (U.P.) 201 307
Sir,
With reference to “LAP - TOP / DESK TOP Scheme” introduced by the company, I wish to avail the same and intend to take the following items as detailed below:
S.No. | Description of item | Name of vendor | Value in Rs. | Location of Article |
1. |
I have read & understood the scheme and undertake to abide by the same. A cheque for Rs. _________ is enclosed along with Performa Invoice(s) for the item(s) listed above.
I will deposit the balance contribution / cost as per policy at the time of transfer of the said assets in my name.
I further undertake that I will get the item(s) physically inspected by the authorized representative of the Company whenever desired. I will be fully responsible for proper maintenance / custody of the said articles / assets during its possession with me and will inform the Company in case of change of location of the items due to any reason. The company in anyway will not be responsible for any kind of damages, thefts etc. in respect of the said assets.
You are requested to kindly approve the same and arrange its cheque(s) in favour of the party / parties at the earliest possible to enable me take the delivery.
Thanking you,
Yours faithfully,
Recommendation by HOD
Addresses:
1. Present__________________________________________________________________________________________________________
2. Permanent__________________________________________________________________________________________________________
Encl: Copy of policy duly signed by the applicant
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EMPLOYEE MOBILE POLICY
Objective :
To facilitate various employees for effective and timely official communication round the clock, based on their job requirements.
Eligibility :
Based on job requirements, officials in various grades would be eligible to purchase mobile handset once in 3 years as follows :
Grade | VALUE UP TO |
M-2 | Rs. 12,500/- |
M-3 | Rs. 15,000/- |
M-4 | Rs. 25,000/- |
M-5 | Rs. 40,000/- |
M-6 | Rs. 60,000/- |
M-7 onwards | Actual cost. |
Less than 6 months | 100% of Cost |
More than 6 months but Less than One year | 75% of Cost |
More than 1 year but less than 2 years | 50% of Cost |
More than 2 year but less than 3 years | 25% of Cost |
3 years or more | NIL |
Disclaimer :
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POLICY ON REIMBURSEMENT OF LOCAL TRAVEL EXPENSES
Purpose :
To encourage / facilitate use of personal vehicles by the employees for performing various outdoor official duties instead of hiring vehicles from market every time.
Eligibility :
It is proposed that the following rates of vehicle running expenses per kilometer may be allowed for reimbursement depending upon the type of vehicles being used by various category of employees with immediate effect:
GRADE | VEHICLE | Amount Per K.M. |
Upto M-0 | Two Wheeler | Rs. 4/- |
Upto M-4 | Car | Rs. 11.50/- |
M-5 & above | Car | Rs. 14/- |
Procedure :
Employees claiming the said reimbursement will submit their claims in the prescribed form, which will be approved by respective Functional Heads / Departmental Heads and verified by Admn.
Disclaimer :
Reimbursement as above can not be claimed as a matter of right and are subject to verification and approval.
This policy may be amended altered and withdrawn at any time without any notice.
Any other policy/ amendment issued earlier in this regard stand replaced by this revised policy w.e.f. 01.10.2021
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POLICY FOR DOMESTIC TRAVEL
For the purpose of these rules, outstation duties mean any journey undertaken beyond 200 kms.
Rates of daily allowances are as per Annexure-I (enclosed)
Classification of various cities:
Category I Towns | Mumbai (Navi/Greater Mumbai), Delhi & NCR, Kolkata, Bangalore, Hyderabad, Pune ,Chennai |
Category II Towns | All Sates Capitals + Indore, Varanasi, Kanpur, Surat, Nagpur, Jammu, Ludhiana, Amritsar, Ahmedabad, Vishakapatnam, Cochin, Hasan (till site operations), Vijaywada (+ All Tourists places) |
Category III Towns | All Other city & towns which are not falling in cat I & II |
Other Rules:
Travel Advance and Settlement of Claim
Annexure - I
Amendment in Travel Policy w.e.f. 15-04-2023 | |||||||||
PLANETCAST - Travel POLICY | |||||||||
Grade | Accommodation | Daily Allowance | Misc. Exp | Travel | |||||
Cat-I (Rs) |
Cat-II (Rs) |
Cat-III (Rs) |
Cat-I (Rs) |
Cat-II (Rs) |
Cat-III (Rs) |
Fix for all category cities (Rs) | |||
S | 1300 | 1200 | 1100 | 450 | 400 | 350 | 175 | Metered Auto/Bike | III AC |
M-0 (Exe, Trainee / AE/ Enggr. / SE) | 1700 | 1600 | 1200 | 550 | 450 | 400 | 200 | Metered Auto/Bike | II AC / III AC |
M-1 (Sr. Enggr / Asst. MGR / Dy. Mgr) | 2000 | 1800 | 1400 | 600 | 500 | 450 | 225 | Metered Auto/Bike | II AC / III AC |
M-2 (MGR) | 2400 | 2000 | 1600 | 650 | 550 | 500 | 250 | Metered Auto | II AC / III AC |
M-3 (Sr. MGR / AGM) | 3200 | 2600 | 1800 | 700 | 650 | 600 | 275 | Metered Taxi | I AC / Air (Eco) |
M-4 (Dy GM /Addl GM) | 3600 | 2800 | 2200 | 750 | 700 | 650 | 300 | Metered Taxi | I AC / Air (Eco) |
M-5 (GM / Sr. GM / AVP / VP) | 6000 | 4200 | 3200 | 1200 | 1000 | 800 | 400 | Metered Taxi | I AC / Air (Eco) |
M-6 (including HOD role irrespective of grade) | Actuals | Actuals | Actuals | Actuals | Actuals | Actuals | 500 | Metered Taxi | I AC / Air (Eco) |
M-7 (CFO/CTO/COO/Jt. President / President) | Actuals | Actuals | Actuals | Actuals | Actuals | Actuals | 600 | Metered Taxi | I AC / Air (Eco) |
M-8 (CEO / Exe. Director) | Actuals | Actuals | Actuals | Actuals | Actuals | Actuals | 700 | Metered Taxi | I AC / Air (Business) |
M-9 (Director / Whole Time Director) | Actuals | Actuals | Actuals | Actuals | Actuals | Actuals | 800 | Metered Taxi | I AC / Air (Business) |
GUIDELINES :
Disclaimer :
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POLICY FOR INTERNATIONAL TRAVEL
Mode of Travel :
On international travel, the mode of travel by Air will be as per the following:
President / ED / Director / CEO / WTD | Business Class |
All others | Economy Class |
Needless to say, for all travel, the shortest and the most direct route to the desired destination has to be chosen. For all travel bookings (including Hotel / Lodging arrangements), the employee should submit authorization duly approved by E.D. to P&A Department well in advance.
Boarding & Lodging:
Boarding & lodging expenses during international travel to North America / Japan / Europe will be reimbursed as follows :
DESIG. / GRADE | LODGING | BOARDING | MISC. |
Director / Whole Time Director | Actual | USD 150 | USD 30 |
ED | Actual | USD 125 | USD 25 |
CEO / President / CTO / CFO / CMO | Actual | USD 100 | USD 20 |
Sr. VP / Ex. VP / Jt. President | USD 150 | USD 75 | USD 15 |
M-4 / M-5 | USD 125 | USD 65 | USD 10 |
M-0 to M-3 | USD 100 | USD 50 | USD 10 |
S Grade | USD 70 | USD 30 | USD 10 |
All reimbursements on boarding & lodging have to be supported by proper bills.
An employee can claim 75% of his entitlement towards boarding / fooding expenses without bills, provided the claim is supported by lodging bills. No claim for lodging without bills will be entertained.
However, reimbursement for all other countries may be restricted to 75% of the above said limits (except for Nepal, Bangladesh, Sri Lanka, Bhutan, Pakistan etc. i.e. SAARC countries).
SAARC countries travel will be treated as domestic travel for this purpose. Reimbursement of Daily Boarding & Lodging Allowance, however, may be given 150% (with proper bills) of the Domestic Travel Policy.
Phone calls while on Travel:
Employees are requested to minimize telephone use whether official or personal. However, only if it is necessary, then long distance official calls may be allowed. Reasonable expenses (not exceeding 03 minutes per week in total ) on personal calls to immediate family will be reimbursed. Calls made / received to / from friends & relatives will not be reimbursed.
Travel Advance:
All travel advances have to be settled within 07 days of completion of the tour including submission of Travel Claim Forms.
Disclaimer :
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TRAVEL POLICY FOR SAARC COUNTRIES
Some of the Company employees are frequently required to visit some SAARC countries for execution of various critical projects where one is required to stretch working for longer hours under adverse working conditions and in appropriate boarding facilities besides remaining away from home for longer durations.
Presently, they are eligible for claiming lodging / boarding expenses @ 150% of Domestic Travel Policy on submission of actual bills % 100% of misc . expenses. In case lodging & boarding is provided by the client, only misc. expenses is payable.
It is, therefore, proposed to allow lodging, boarding and misc expenses to those employees who are deployed on such projects in SAARC countries as follows:
Lodging | 150% of entitlement under Domestic Travel Policy on production of actual bills. |
Boarding | 150% of entitlement under Domestic Travel Policy on production of actual bills & 75% of the said entitlement of 150% without bills. |
Misc. Expenses | 150% of entitlement under Domestic Travel Policy (without bills). |
Disclaimer :
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POLICY FOR LTA & MEDICAL REIMBURSEMENT
All permanent employees of the Company are eligible for reimbursement of medical expenses and LTA each equivalent to one month’s basic salary per annum.
In order to facilitate employees avail the said reimbursements as per their convenience, it is proposed to allow reimbursement of LTA and Medical reimbursement clubbed together & employees may avail the same in any quantum subject to the overall limit of two months’ basic salary. The unavailed balance, if any, will be carried forward to the next year, as usual.
The other terms of the said reimbursements shall remain unchanged.
The said amendment is proposed to be effective from 01-04-2005.
Disclaimer :
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BIRTHDAY AND WEDDING ANNIVERSARY CELEBRATION POLICY
Purpose:
To enable employees to celebrate their Birthday and Wedding Anniversary in a respectful manner with their family members and friends, it is proposed that the Company will allow a reimbursement of actual expenses on entertainment / purchasing gifts within the limits described below subject to submission of actual / genuine bills on the occasion of Birthday & Wedding Anniversary of the employees:
GRADE | AMOUNT UPTO |
Below S grade | Rs.1100 |
Upto S-3 | Rs.2100 |
M-0 to M-3 | Rs.3100 |
M-4 to M-5 | Rs.5100 |
M-6 to M-7* | Rs.8100 |
M-8 to M-9* | Rs.11000 |
*Applicable for Birthday celebration in respect of Spouse also.
Tax liability, if any, on this account will be borne by the employee. Responsibility of timely submission of bills / claims on this account, if any, lies with the concerned employee.
Disclaimer :
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COMPANY ASSETS SCHEME
Eligibility:
All employees in grade M-4 and above of the Company who have completed minimum 2 (two) years of confirmed service are entitled to purchase assets under the Company Assets Scheme. The option can, however be exercised once in six months duration as follows:
The cumulative entitlements are as follows:
After eligibility and upto 3 years of confirmed service | up to 20% of entitlement |
More than 3 years but less than 4 years of confirmed service | up to 40% of entitlement |
More than 4 years but less than 5 years of confirmed service | up to 60% of entitlement |
More than 5 years of confirmed service | up to 100% of entitlement |
The cumulative limit of entitlements (for a block of 6 years) are as follows:
GRADE | Entitlement |
M-4 | Rs. 6,00,000 |
M-5 | Rs. 8,00,000 |
M-6 / M-7 | Rs. 12,00,000 |
M-8 / M-9 | Rs. 16,00,000 |
The amount to be exercised at one time must be more than Rs. 5000/-
Disallowed items :
All kind of soft furnishing e.g. Sofa upholstery, curtain cloth, crockery, cutlery, paintings, carpets, stitching charges etc. repair and maintenance of assets and fixtures e.g. wardrobes is disallowed under the scheme.
Each individual asset must be more than Rs. 2000/-
The responsibility for installation, insurance, maintenance and repair of the asset is that of the employee.
The employee is expected to maintain the asset in good condition and provide a yearly statement to that effect.
In case of loss or damage of the asset for any reason whatsoever, the employee is liable to pay the company the depreciated value of the asset.
Activities not permitted :
Purchase of second hand assets.
Purchase without a valid and legal invoice / bill.
Purchase in employees name.
Custom fabrication by employee e.g. carpenter charges etc.
Procedure for purchase :
A proforma invoice / quotation for the asset in the name of the company from the agency of intended purchase has to be obtained.
After seeking prior approval on the prescribed Company Assets Form a request for issue of Cheque favouring the vendor has to be made along with a cheque of 20% of the value towards employees’ initial contribution.
Employee will also submit UDCs towards depreciation of the assets for each financial / part of the year ending March 31st, which shall be returned back to him / her after the end of the respective financial year.
Accounts will send a cheque in the name of the agency through the employee concerned
The employee has to submit the final genuine tax paid invoice mediately after the receipt of the asset. Failure to do so may result in recovery of the disbursement from the concerned employee.
However, in cases where the employee seeks reimbursement of the cost of the asset purchased in the name of Company but paid by him / her in full on behalf of the Company (cash / Cheque / Credit Card), payment shall be made to the concerned employee or directly in favour of the Credit Card if the employee so desires, subject to the condition that prior approval has been taken for the said purchase.
Transfer of assets:
The asset shall be transferred to the employee concerned depending upon the option given by the employee on completion of number of years & payment of percentage cost of the original cost of the asset so arrived after considering the rate of depreciation as per Company Policy as follows:
No. of years | Initial Cont. | Balance Cont. |
3 | 20% | 30% |
4 | 20% | 14% |
5 | 20% | -3% |
6 | 20% | -20% |
On transfer of asset to the employee, the entitlement locked up will once again accrue to the employee’s entitlement
In case an employee leaves the company in between, he will have to buy and own the assets given to him/her after depositing the cost / purchase price less deposit and contribution already made by him) and taxes applicable, if any.
Depreciation benefits may be calculated based on above eligibility limits and offered to the employee on separation at the sole discretion of management considering the length of service put in by the concerned employee (minimum 5 years), employee departure and post exit conduct is professional and employee not joining competing companies / business.
The depreciation calculation will be considered from the date of capitalization in books of accounts. It will therefore be calculated on the basis of the anniversary of the asset capitalization and not on the basis of either company’s accounting year closing or tax year closing or calendar year.
Assets will be subject to physical verification by the company representative at any time
Employee, who has not availed the scheme, may opt for seeking allowance in lieu of this scheme @75% of the value of depreciation as per his/her eligibility and entitlement. The said allowance once fixed, will not change even after elevation of the employee to a higher grade. However, the employee may be given the option to surrender the said allowance and opt for the scheme (at the sole discretion of the management) by giving 3 month’s advance notice during which period he / she shall not be paid such allowance.
Income Tax implications:
All taxes, as applicable, to be borne by the employee.
For the purpose of calculating income tax, the employee will be charged perquisite value of assets as per the Income Tax Rules applicable from time to time.
The revised scheme is applicable with effect from 01-01-2017.
List of Permitted Items :
Disclaimer :
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COMPANY ASSET SCHEME/ AGREEMENT
THIS AGREEMENT is executed at New Delhi on this______ day of _________2015 :
BETWEEN
Planetcast Media Services Limited, a Company incorporated under the Companies Act, 1956 represented by its ________________and having its registered office at C-138, Naraina Industrial Area, Phase-I, New Delhi – 110 028, hereinafter referred to as the “Company” (which expression shall include its successors, assigns and representatives) of the First Part .
AND
Mr./Ms. ____________ son/daughter/wife of Sh._______________________ residing at ____ __ _______________________________ ___, hereinafter referred to as “Employee” (which expression shall include his/her successors, permitted assigns, administrators and legal heirs) of the Second Part.
WHEREAS the Company has introduced a scheme styled “Company Asset Scheme” for Employees working with the Company for at least last one year. (hereinafter referred to as “Scheme”). The said Scheme forms an integral part of this Agreement.
WHEREAS the Employee is employed with the Company since _______sent and hence fulfilling the eligibility criteria as required under the scheme.
WHEREAS the Employee has approached the Company with the request to participate in and avail the benefit of the said Scheme.
NOW THEREFORE THIS DEED WITNESSETH THAT:
The Company, at the request of the employee and keeping in consideration the requirements of the Employee’s service conditions, has agreed to provide Asset ( __________________________ ) to the Employee under the Scheme, a clear photograph of the same is attached to this Agreement.
ELIGIBILITY :
As per Scheme, it is expressly provided that entitlement for the value of the asset shall vary with the grade of Employee and since the Employee comes under the category of grade , the Employee is eligible to acquire the asset to the value of Rs._____________________ (Rupees__________________________________________ Only)
However, it is expressly provided that if an Employee is promoted to a higher grade and consequently his entitlement goes up, he shall be eligible to use the difference between his utilized entitlement and the increased entitlement. The amount to be exercised at one time must be more than Rs. 5000/- (Rupees Five Thousand Only).
TERMS OF PAYMENT :
ACTIVITIES NOT ALLOWED :
RESPONSIBILITY AND LIABILITY :
TAX IMPLICATIONS :
LOCATION OF ASSET:
SALE OF ASSET :
RIGHT OF INSPECTION :
TRANSFER OF ASSET :
No. of years | Initial Cont. | Balance Cont. |
3 | 20% | 30% |
4 | 20% | 14% |
5 | 20% | -3% |
6 | 20% | -20% |
On separation, employee has to buy back the assets; however, no depreciation will be applicable for a period of less than 2 years. Employees, who have put in a service of 5 years or more in the company, may be allowed depreciation on separation after 2 years of purchase of assets at book value arrived at as per Companies Act plus taxes, if any at the sole discretion of the management.
The calculation will start from the date of capitalization. It will therefore be calculated on the basis of the anniversary of the asset capitalization and not on the basis of either company’s year ending, or tax year ending.
IN WITNESS WHEREOF, the parties hereto have duly executed these presents on the date, month and year first above mentioned.
For Planetcast Media Services Ltd.
WITNESS: :
Name | Name |
Address | Address |
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Application Form
M/s. Planetcast __________________ Ltd.,
C-34,Electonic City, Sector-62,
NOIDA (U.P.) 201 307
Sir,
With reference to “Company Assets Scheme” introduced by the company, I wish to avail the same and intend to take the following items as detailed below:
S.No. | Description of item | Name of vendor | Value in Rs. | Location of Article |
1. |
I have read & understood the scheme and undertake to abide by the same. A cheque No. . . . . . . . . . . . dated . . . . . . . . . . . . . . . for Rs. _________ (Rupees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .) is enclosed along with Performa Invoice(s) for the item(s) listed above.
I am also enclosing 5 U.D. Cheques of salary account of Rupees ___________ each towords depreciated amount of each year (@ 16.67% p.a.) returnable to me one cheque every year.
I will deposit the balance contribution / cost as per policy at the time of transfer of the said assets in my name.
I further undertake that I will get the item(s) physically inspected by the authorized representative of the Company whenever desired. I will be fully responsible for proper maintenance / custody of the said articles / assets during its possession with me and will inform the Company in case of change of location of the items due to any reason. The company in anyway will not be responsible for any kind of damages, thefts etc. in respect of the said assets.
You are requested to kindly approve the same and arrange its cheque(s) in favour of the party / parties at the earliest possible to enable me take the delivery.
Thanking you,
Yours faithfully,
1. Present__________________________________________________________________________________________________________
2. Permanent__________________________________________________________________________________________________________
Encl: Copy of policy duly signed by the applicant
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COMPANY CAR POLICY
Applicability:
The Policy will be applicable to permanent employees who have completed a minimum period of Five year service with the Company and a minimum of 3 years’ service in the respective Grade / Designation as follows:
Grades | Car Value (3 Year) | Car Value (5 Year) |
M-6 | Rs. 16,00,000/- | Rs. 26,60,000/- |
M-7 | Rs. 24,00,000/- | Rs. 40,00,000/- |
M-8 | Rs. 36,00,000/- | Rs. 60,00,000/- |
M-9 | Rs. 52,00,000/- | Rs. 87,00,000/- |
GENERAL RULES:
Disclaimer :
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OWN YOUR CAR SCHEME
Purpose:
To enable company executives own a vehicle for comfortable performance of their responsibilities.
Eligibility:
Employees in Grade M-4 and above, who have completed minimum Two / Five years of service after confirmation in the company for availing scheme under 3 years / 5 years respectively. The eligibility (gradewise) shall be as under:
Grades | Vehicle | Car Value (3 Year) | Car Value (5 Year) |
M-4 | Car | Rs. 7,00,000/- | Rs. 10,00,000/- |
M-5 | Car | Rs. 10,00,000/- | Rs. 15,00,000/- |
M-6 | Car | Rs. 15,00,000/- | Rs. 25,00,000/- |
M-7 | Car | Rs. 24,00,000/- | Rs. 40,00,000/- |
M-8 | Car | Rs. 36,00,000/- | Rs. 60,00,000/- |
M-9 | Car | Rs. 52,00,000/- | Rs. 87,00,000/- |
Procedure :
Once an eligible employee is offered said assistance by the Company, a car as per the eligibility above will be purchased in the name of the Company. Employee concerned will make a contribution of 20% of the cost of vehicle irrespective of tenure so opted and which shall be refundable / adjustable towards value of the Car at the end of the tenure. Unpopular / Uncommon make & model of Car may not be permitted / allowed.
GENERAL RULES:
Calculation of Allowance:
Cost of Vehicle | : | Rs.100000/- |
depreciation benefit over a period of 5 years | : | Rs.75000/- |
Monthly Allowance : 75% of depreciation benefit (75000 / 60 x 75%) | : | Rs.937.50/- |
Disclaimer :
ANNEXURE-1
Example: :
Particulars | Depreciation | Written Down Value (WDV) |
Cost of Car : | Rs. 1,00,000/- | |
Less Depreciation @ 15% at the end of year 1 | 15000/- | Rs. 85,000/- |
Less Depreciation at the end of Year 2 | 15000/- | Rs. 70,000/- |
Less Depreciation at the end of Year 3 | 15000/- | Rs. 55,000/- |
Less Depreciation at the end of Year 4 | 15000/- | Rs. 40,000/- |
Less Depreciation at the end of Year 5 : | 15000/- | Rs. 25,000/- |
Employee contribution shall remain as under:
3 Year Term : Rs. 55000.00 / 36 (months) = Rs. 1528.00 per month per lac.
5 Year Term : Rs. 25000.00 / 60 (months) = Rs. 417.00 per month per lac.
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Own your car Scheme Application
M/s. Planetcast __________________ Ltd.,
C-34,Electonic City, Sector-62,
NOIDA (U.P.) 201 307
Through: Respective HOD
Sir,
With reference to “OWN YOUR CAR SCHEME” being introduced by the company, I wish to avail the same and intend to take a .................................. car. I have understood the scheme for ......... years. A cheque for Rs. _________ as per policy guidelines is enclosed.
I authorize the company to deduct monthly installments from my salary for ........ month.
In case of my separation with the company during this period, the management may, at its discretion, transfer the car to me at original cost and financing cost/applicable interest there on, after deducting the contribution already made by me.
I undertake to indemnify the company against the any loss that company may suffer due to the said vehicle being used by me (accident/third party involvement etc.) and I shall be personally responsible for the same.
Thanking you,
Yours faithfully,
NAME :
DESIGNATION :
ADDRESS :
Signed in my presence :
(Witness)
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POLICY ON GROUP MEDICLAIM SCHEME
In order to extend certain welfare and social security measures to the employees, it has been decided to take / renew a Group Mediclaim Policy (floater), wherein self, wife & upto 2 children may jointly or severely avail the benefits of the policy in case of in house treatment requirements.
The limits of coverage are as follows with effect from 22-10-2016 :
Grades | Sum Assured (Amount Rupees) |
S-1 to S-3 | Rs. 1,50,000/- |
M-0 | Rs. 2,00,000/- |
M-1 | Rs. 2,50,000/- |
M-2 | Rs. 3,00,000/- |
M-3 | Rs. 4,00,000/- |
M-4 | Rs. 5,00,000/- |
M-5 | Rs. 7,00,000/- |
M-6 | Rs. 10,00,000/- |
M-7 | Rs. 12,00,000/- |
M-8 | Rs. 14,00,000/- |
M-9 | Rs. 15,00,000/- |
Employees are encouraged to top-up above limits with individual mediclaim policies as an extra pre-caution depending upon expected or unforeseen medical needs of themselves / their family members. Admn. deptt. will provide requisite assistance and guidance required in this regards.
Disclaimer :
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POLICY ON GROUP TERM INSURANCE SCHEME
Objective:
In order to extend certain welfare and Social Security measures to the employees at a nominal premium, it is decided to take a Group Term Insurance Policy for the employees:-
Coverage:
The limits of coverage are as follows:Grades | Sum Assured (Amt. Rupees lakhs) |
S-1 | 8 lakh |
S-2 | 10 lakh |
S-3 | 12 lakh |
M-0 | 16 lakh |
M-1 | 24 lakh |
M-2 | 36 lakh |
M-3 | 48 lakh |
M-4 | 75 lakh |
M-5 | 125 lakh |
Disclaimer :
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POLICY ON CAR MAINTENANCE
OBJECTIVE:
To provide assistance to the employees (who are using vehicles for official purpose) in maintaining their vehicles and are not eligible for getting actual vehicle maintenance.
GRADE | VEHICLE | RATES PER MONTH |
M-3 & M-4 | Car | Rs. 3500/- |
M-5 & M-6 | Car | Rs. 4000/- |
M-7 and above | Car | Actual |
All other terms and conditions of policy guidelines framed earlier shall remain unchanged.
The above revision is proposed to be effective with effect from 01-04-2013
Disclaimer :
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POLICY ON SODEXHO MEAL VOUCHERS
Background:
We have been extending facility of Sodexho Meal Vouchers to Senior Executives of the Company since 01-04-2010. Its response over the period has been encouraging and people felt motivated. In order to motivate executives down the line as well, it is proposed that we may extend this facility to grade M-0 and M-1, besides rationalizing the eligibility of other eligible grades as under wef 01-01-2016. The mode of payment shall remain unchanged as quarterly:
Grades | Designation | Amount (Rs.) (up to) |
M-0 | All Designations in M-0 Grade | Rs. 3000/- (per quarter) |
M-1 | All Designations in M-1 Grade | Rs. 3000/- (per quarter) |
M-2 | Managers | Rs. 6000/- (per quarter) |
M-3 | Sr. Manager / AGM | Rs. 7500/- (per quarter) |
M-4 | DGM / Addl. GM | Rs. 9000/- (per quarter) |
M-5 | GM / AVP | Rs. 10500/- (per quarter) |
M-5 | VP | Rs. 10500/- (per quarter) |
M-6 | Sr. VP / EVP / CTO / CMO / CFO | Rs. 12000/- (per quarter) |
M-7 | Jt./Addl President, President/ CEO | Rs. 15000/- (per quarter) |
M-8 | EDs | Rs. 22500/- (per quarter) |
M-9 | Director/ Whole Time Director | Rs. 24000/- (per quarter) |
Disclaimer :
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POLICY FOR GRANTING LOAN TO EMPLOYEES
Subject to the discretion of Management, loan may be provided to the confirmed employees having minimum service of 5 years under the following circumstances:
Sanction of loan shall be at the sole discretion of management and cannot be claimed as a matter or right.
Loan may be granted maximum upto 2 months Basic Salary + HRA + Allowances, normally recoverable in 12 equal installments from the salary of each month, maximum falling due upto year ending in March following. Any amount sanctioned over and above the said limits and time period thereto, will be subject to specific approval from EDs / WTDs.
Loan amount so sanctioned would carry a simple interest rate of 12% per annum at present.
Fresh loan application will not be considered unless earlier loan is fully settled and there shall be a cooling period of one year for grant of another loan.
Procedure :
Employees concerned shall apply for loan through the respective HOD, who will forward the request to HR along with his recommendation. The loan amount will only be released after sanction of the same is obtained from EDs / WTDs.
Disclaimer :
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POLICY ON ANNUAL TARGET INCENTIVES
Objective:
The policy aims at motivating and rewarding managerial executives for meeting company’s targets given for a financial year.
Background:
We have been rewarding the Managerial Cadre employees on meeting the company targets as per the below policy. Keeping in view the challenges of meeting the enhanced targets, and to motivate the executives, it is proposed to restructure the company target related compensation as under:
Eligibility:
Grades | Entitlement on achieving above 90% of EBITDA Target | Entitlement on achieving above 100% of EBITDA Target and 90% of revenue Target | Entitlement on achieving above 125% of EBITDA Target and 100% of revenue Target | Entitlement on achieving above 150% of EBITDA Target and 125% of revenue Target |
M-2 | Rs. 42000/- | 125% | 175% | 250% |
M-3 | Rs. 60000/- | |||
M-4 | Rs. 84000/- | |||
M-5 | Rs. 108000/- |
The policy will be effective from 01-04-2016.
Disclaimer :
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POLICY ON GROUP SUPERANNUATION SCHEME
In order to promote long term association of the employees and also to extend additional welfare / social security measures to them, “Group superannuation Scheme” was announced w.e.f. 01-04-2005 and was subsequently revised with effective from 1st April, 2009 and 01-10-2013.
It is proposed to amend the same w.e.f 01.04.2016 as under:
a. | 7 years but less than 10 years | 25% |
b. | 10 years but less than 15 years | 50% |
c. | 15 years and above | 100% |
* Retirement age of 60 years shall not be applicable to Directors who are in whole time employment of the company.
Detailed calculations shall be worked out as per the procedures.
Disclaimer :
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POLICY ON BRIEFCASE
ENTITLEMENT :
All confirmed employees in S Grade and above will be entitled for issue of a Briefcase / Office bag for official use once in three years as per details given below, subject to the following:
The nature of work of the employee should be such that the use of a Briefcase / office bag is necessary. The same shall be duly authorized by the HOD and HOD (HR & Admn.).
Grade | Entitlement |
S grade | Rs. 600/- or cost of the Briefcase whichever is less. |
M-0 to M-4 | Rs. 1500/- or cost of the Briefcase whichever is less. |
M-5 & above | Actual cost of the Briefcase. |
Female employees for whom the use of a briefcase may not be practical will be instead permitted to buy portfolios or similar item within the above limits.
RECOVERY :
If an employee leaves within 2 years of purchase of the briefcase / office bag, the following norms will be applied for recovery of the same:
Example :
Period of Use | Value to be recovered |
Up to 1 year | 75% of the cost reimbursed |
1 – 2 Years | 50% of the cost reimbursed |
2 – 3 Years | NIL |
Disclaimer :
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ATTENDANCE POLICY FOR EMPLOYEES
OBJECTIVE :
The objective of the policy is to spell out system of recording daily attendance and outdoor visits of employees during office hours.
COVERAGE :
This shall be applicable to all employees of the Company including trainees except employees working in M-3 Grade and above. However, they would complete 9:30 hours duty in a day. However FH/HOD’s (M5) may be exempted.
PROCEDURE :
Late Attendance :
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LEAVE POLICY FOR EMPLOYEES
GENERAL RULES :
CLASSIFICATION OF LEAVE :
CASUAL LEAVE
EARN LEAVE
SICK LEAVE
MATERNITY LEAVE
UNAUTHORISED ABSENCE :
An employee shall be treated as absent in case OD / Tour / leave application in EMS and accordingly salary will be deducted.
If an employee remains absent beyond the period of leave originally granted or subsequently extended he / she lose his / her lien on his / her appointment unless he / she:
LEAVE DURING NOTICE PERIOD :
Disclaimer :
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OFFICIAL DUTY SLIP
Mr. / Ms. ________________________________ Designation ____________________
Of ___________________________ (Department) will be on official duty on ________
(date) from _____________________ to __________________ Hrs. Purpose______
_______________________________________________________.
Signature of the employee
Approval of Departmental Head
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COMPENSATORY OFF
Objective:
This policy lays down the guidelines for working on holidays/weekly offs by the employees in addition to their working shift and days. The rules will facilitate monitoring and grant of “Compensatory Off” (as applicable).
Coverage:
This policy is applicable to all employees who are falling in Grade S-1, S-2, S-3,M-0 & M-1.
Regular Working Days:
Regular working days are from Monday to Friday (not applicable for operational employees). Saturday and Sunday will be observed as Weekly Off / Holiday. Weekly off can be changed in view of any exigencies of work as and when required. However, working days / hours for operation / shift duty employees will remain unchanged.
Compensatory Off in lieu of Work on Holidays / weekly off:
For working on holidays and/or weekly offs, respective HOD/Function Head based on the work requirement may call employees working under them on off days/double shift etc.
An employee will be entitled to a half day compensatory off, if she/he works for more than/equal to 4 and ½ hours on a holiday or weekly off or any working day and also if she/he works for more than 7 hours beyond the normal working hours on any working day she/he will be entitled for One day compensatory off.
An employee will take prior approval from his/her reporting Manager/Functional Head /HOD for availing the compensatory off.
Disclaimer :
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FULL AND FINAL SETTLEMENT
Objective:
To prepare full and Final Settlement of separated employees.
Coverage:
This shall be applicable to all employees.
Procedure :
Documents Maintained :
Disclaimer :